JOB APPLICANT PRIVACY POLICY

Last updated April 15, 2020 

APPLICABILITY

This Privacy Notice for California Residents supplements the information contained in Icosavax Inc.’s Privacy Policy and applies solely to employees, job applicants and contractors who reside in the State of California (“you”). We adopt this notice to comply with the California Consumer Privacy Act of 2018 (the “CCPA”) and any terms defined in the CCPA have the same meaning when used in this Notice.

How We Use the Personal Information

Icosavax Inc. may use the personal information we collect for one or more of the following purposes:

  • To fulfill or meet the reason you provided the information. For example, if you share your name and contact information to apply to one of our institutional clients, we will use your personal information to process the submission of your application.

  • To provide you with support and to respond to your inquiries, including to investigate and address your concerns and monitor and improve our responses.

  • To help maintain the safety, security, and integrity of our website, products and services, databases and other technology assets, and business.

  • For testing, research, analysis, and product development, including to develop and improve our website, products, and services.

  • To conduct audits related to a current interaction with you and concurrent transactions, including, but not limited to, auditing compliance.

  • To detect security incidents, protecting against malicious, deceptive, fraudulent, or illegal activity, and prosecuting those responsible for that activity.

  • To conduct debugging to identify and repair errors that impair existing intended functionality.

  • To undertake activities to verify or maintain the quality of a service that is owned, or controlled by us, and to improve, upgrade, or enhance such service.

  • As described to you when collecting your personal information or as otherwise set forth in the CCPA.

  • To comply with legal or regulatory requirements and to respond to lawful requests, court orders, and legal processes.

  • To protect and defend the rights, property, or safety of us, our clients, or third parties, including enforcing contracts or policies or in connection with investigating and preventing fraud.

  • To evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by us about our website users is among the assets transferred.

 

In particular, we have collected the following categories of personal information from employees, job applicants and contractors of Icosavax within the last twelve (12) months:

 

Category

Data Collected

How Collected Data is Used

Identifiers

A real name, postal address, unique personal identifier, email address, Social Security number, driver’s license number, passport number.

Payroll, Taxes, Benefits Support

Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e))

A name, signature, Social Security number, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, or health insurance information.

Payroll, Taxes, Benefits Support, Compliance Reporting

Protected classification characteristics under California or federal law

Age, race, national origin, citizenship, marital status, physical or mental disability, sex, veteran or military status.

Payroll, Taxes, Benefits Support, Compliance Reporting, D&I Analysis/Pay Equity

Internet or other similar network activity

DNS logs.

Compliance with Information Security Policies

Professional or employment-related information

Current or past job history or performance evaluations.

Business Support

Inferences drawn from other personal information

Profile reflecting a person’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.

Employment Eligibility

3. Sources of Personal Information

We may have obtained personal information about you from various sources, as described below.

Category

Sources

Identifiers

Directly from you

Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e))

Directly from you

Protected classification characteristics under California or federal law

Directly from you

Internet or other similar network activity

From your devices

Professional or employment-related information

Directly from you

Inferences drawn from other personal information

Directly from you

Sharing Personal Information

In the preceding twelve (12) months, we have disclosed the following categories of personal information for a business purpose:

  • Identifiers.

  • California Customer Records personal information categories.

  • Protected classification characteristics under California or federal law.

  • Professional or employment-related information.

  • Non-public education information.

  • Inferences drawn from other personal information.

We disclose your personal information with certain categories of third parties, as described below:

Category

Third Parties

Identifiers

Federal government agencies (to the extent required by law);

Professional service providers; and

Vendors who provides services on our behalf

Protected classification characteristics under California or federal law

Federal government agencies (to the extent required by law);

Professional service providers; and

Vendors who provides services on our behalf

Federal government agencies (to the extent required by law);

Professional service providers; and

Vendors who provides services on our behalf

Internet or other similar network activity

Vendors who provides services on our behalf

Professional or employment-related information

Federal government agencies (to the extent required by law);

Professional service providers; and

Vendors who provides services on our behalf

Inferences drawn from other personal information

Vendors who provides services on our behalf

Sales of Personal Information

In the preceding twelve (12) months, we have not sold personal information.

 

Your Rights and Choices

 

The CCPA provides California residents with specific rights regarding their personal information. This section describes your CCPA rights and explains how to exercise those rights.

 

Access to Specific Information and Data Portability Rights

You have the right to request that we disclose certain information to you about our collection and use of your personal information over the past twelve (12) months. Once we receive and confirm your verifiable consumer request, we will disclose to you:

  • The categories of personal information we collected about you.

  • The categories of sources for the personal information we collected about you.

  • Our business purpose for collecting that personal information.

  • The categories of third parties with whom we share that personal information.

  • The specific pieces of personal information we collected about you (also called a data portability request).

  • If we disclosed your personal information for a business purpose, a list identifying the personal information categories that each category of recipient obtained.

 

DELETION REQUEST RIGHTS

 

You have the right to request that we delete any of your personal information that we collected from you and retained, subject to certain exceptions. Once we receive and confirm your verifiable request, we will delete (and direct our service providers to delete) your personal information from our records, unless an exception applies.

Exercising Access, Data Portability Rights and Deletion Rights

 

To exercise the access, data portability, and deletion rights described above, please submit a verifiable request to us by either:

 

Email: info@icosavax.com

 

Postal Address:

 

Icosavax, Inc.
1616 Eastlake Avenue E. Suite 208
Seattle, WA 98102

 

Only you, or someone legally authorized to act on your behalf, may make a verifiable consumer request related to your personal information. You may also make a verifiable consumer request on behalf of your minor child.

 

You may only make a verifiable consumer request for access or data portability twice within a twelve (12)-month period. The verifiable request must:

  • Provide sufficient information that allows us to reasonably verify you are the person about whom we collected personal information or an authorized representative, which may include providing a government-issued ID for sensitive personal information.

  • Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.

 

We cannot respond to your request or provide you with personal information if we cannot verify your identity or authority to make the request and confirm the personal information relates to you.

Other California Privacy Rights

California Civil Code Section 1798.83 allows you to request information on how we disclose personal information to third parties for their direct marketing purposes during the immediately preceding calendar year. You may make one request each year by emailing us at info@icosavax.com or writing to us at the postal address detailed in Section 9 below.

 

CHANGES TO OUR PRIVACY NOTICE

 

We reserve the right to amend this privacy notice at our discretion and at any time. When we make changes to this privacy notice, we will post the updated notice on Privacy Policy and update the notice’s effective date. Your continued use of our Website following the posting of changes constitutes your acceptance of such changes.

 

CONTACT US

 

If you have any questions or comments about this notice, the ways in which we collect and use your personal information described here and in the Privacy Policy, your choices and rights regarding such use, or wish to exercise your rights under California law, you may contact us at:    

 

Email: info@icosavax.com

 

Postal Address:

 

Icosavax, Inc.
1616 Eastlake Avenue E. Suite 208
Seattle, WA 98102

 

Last updated on April 14, 2020

Icosavax, Inc.

1616 Eastlake Avenue E. Suite 208 
Seattle, WA 98102

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